To register for the meeting, complete the exhibitor registration form and submit to CGS at meetings@cgs.nche.edu or by fax at 202-461-3895.
- If paying by credit card, complete the bottom portion of the form with the card details.
- If paying by check, indicate that on the form and mail to: Council of Graduate Schools, c/o Colton Bright., One Dupont Circle, NW, Suite 230, Washington, DC 20036. Checks should be made payable to the Council of Graduate Schools.
Meeting Fees
Registration fee includes: A six–foot, skirted display table, access to an electrical outlet, and two internet connections. Also included are the meeting materials, opening reception, two lunches, morning and afternoon refreshment breaks, and Thursday reception for up to two representatives of your organization.
Registration will be accepted through October 31.
CGS Member Rate
$3,500
Nonmember Rate
$6,000
Meeting App Inclusions and Deadlines
Exhibitors also receive the added benefit of their company information and logo included within the meeting app. Exhibitors will receive log-in instructions in mid-October to create their company profile directly in the app.
Table Information
Each exhibitor will be provided with a 6-foot, skirted table, approximately two feet of space on either side, and access to electricity and internet connections at their exhibit space.
Set-up/Take-down
Set-up will begin on Wednesday, December 3 at 8:00 am. The exhibit hall will be open to attendees on both Thursday, December 4, and Friday, December 5, from 8:00 am – 12:00 pm and from 2:00 pm – 4:00 pm. The exhibit hall will be closed for lunch from 12:00 – 2:00 pm on both days. The room will be secured on Wednesday and Thursday evenings from 5:00 pm until 8:00 am. Exhibitors are asked to completely take down their exhibits by Friday evening.
Shipping Information
Meeting and exhibitor materials are to be shipped to the hotel no earlier than Friday, November 28. Packages should be labeled as follows:
Guest Name
Guest Cell Number
c/o FedEx Office at Marriott Marquis DC
901 Massachusetts Ave. NW
Washington, DC, 20001
Council of Graduate Schools Annual Meeting
Box ____ of _____
Please note, the Marriott Marquis Washington, DC uses an “in house” Fed Ex office for box handling. CGS will help coordinate delivery of boxes to the exhibit space, Independence A-E. For package handling and storage fees, click here.
Cancellation / Refund Policy
CGS will fully refund registration fees if cancellation notification is received, in writing, on or before October 20. After October 20, all refunds will be subject to a $100 processing fee.
No refunds will be honored after November 12.
Mailing Labels
Exhibitors will receive mailing labels of current 2025 CGS Annual Meeting attendees as of November 7. These labels will be sent in “pdf” format via email and will not include exhibitors, as labels are intended for the promotion of your organization at the Annual Meeting. A full participant list will be included in the meeting app, which will be active a week prior to the meeting.