Registration and COVID related FAQ’s


    We’re looking forward to seeing colleagues at our Annual Meeting in December in New Orleans. While we do intend to have a place-based meeting, please know that our members’ health is our highest priority. We are aware of health concerns and issues and are doing everything we can to create a healthy environment for robust conversation and discussion. We’ve developed an FAQ document to address any questions you may have about COVID protocols in the city of New Orleans, at the hotel, and for our meeting specifically. We’ve also included information to address questions regarding registration.


    Registration and COVID related FAQ’s for the CGS 2021 Annual Meeting


    Registration Information


    Will the early bird registration deadline of October 1 be extended?
    Yes, the early bird rate will be extended through November 1.


    Will I receive a refund for my meeting registration if the in-person event is canceled?
    Yes, if the place-based event is canceled you will receive a complete refund.


    How will you share information about whether or not the conference will be canceled and/or switched to a virtual format?
    CGS will email its members and this website will be updated with information concerning the status and format of the meeting. Additionally, we will email all current registrants.


    If the place-based Annual Meeting is canceled, will it be rescheduled in-person at a later date?
    No. Due to the size of the Annual Meeting it is not possible to reschedule to another date.


    If I cannot attend, can my registration be transferred to another person?
    Yes, your registration can be transferred to another individual employed at your institution. Registrations cannot be transferred to an individual outside of your institution.


    What if my institution establishes a no-travel mandate after the cancelation deadline, and I cannot attend the meeting?
    You will be eligible to receive a full refund of your registration fee.


    Will there be a vaccine mandate to attend the meeting?



    New Orleans COVID Information


    Overview: you need to wear a mask when you’re inside buildings in New Orleans, and you should bring either proof of vaccination or a negative COVID test taken within 72 hours of the day. More detailed information is available below.


    What is the COVID vaccination rate in New Orleans?
    Per the city of New Orleans website, as of October 12, 2021, New Orleans has fully vaccinated over 74% of all adults with the COVID-19 vaccine.


    What are the current safety protocols in place in the city of New Orleans?
    As of Monday, August 16, 2021, the city of New Orleans is requiring everyone 12 years of age and older entering various facilities (restaurants, bars, gyms, indoor group fitness centers, indoor sports and entertainment venues, reception halls, etc.) to provide evidence of having received at least one dose of the COVID-19 vaccine or evidence of a negative COVID-19 test, taken no more than 72 hours prior to entering. For additional information and details, click here


    Sheraton New Orleans COVID Information and Protocols


    What are the safety protocols in place at the Sheraton New Orleans Hotel?


    The Sheraton, in accordance with Marriott’s “Connect with Confidence” policy, has the following protocols in place:

    • How Personalized Learning Promotes Social Justice
    • Enhanced cleaning protocols to disinfect high touch areas throughout the hotel including meeting spaces.
    • Sanitizing restrooms as often as every hour.
    • Providing hand sanitizer stations throughout the hotel and meeting spaces.
    • All Marriott International associates wear face coverings as a part of their uniforms. Marriott International requires all guests to wear a face covering in its hotels in North America, the Caribbean and Latin America.
    • Limiting in-stay housekeeping frequency to reduce contact.


    What safety measures are in place at the Sheraton New Orleans Hotel in accordance with the cities’ guidelines?

    The Sheraton, in accordance with Marriott’s “Connect with Confidence” policy, has the following protocols in place:

    • Guests of the hotel are not required to show proof of vaccination to enter the building, or to check-in to the hotel. However, if a guest wishes to use the health club or dine at any on-property food and beverage outlet, proof of vaccination is required.
    • Meeting attendees who wish to attend Annual Meeting meal functions must show proof of vaccination.
    • Social distancing is encouraged through floor markers throughout the hotel and in the elevators.
    • Room service is not currently available; however, pre-packaged items can be delivered to guest rooms.


    Hurricane Ida recovery update as September 13, 2021

    • Cultural attractions, museums, restaurants and retail shops are now open or preparing to re-open this week.
    • Music venues are re-opening and are preparing to host NOLAxNOLA, a celebration of New Orleans music and culture in October.
    • Hotels are open and full of essential workers and energy restoration guests who are there to help bring the region back online.
    • Streetcars are rolling again.
    • Power has been restored to 99 percent of the city.


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